Privacy Policy

Last updated: June 20, 2026

This Privacy Policy describes how MyClaimReady Marketing (“we,” “us,” or “our”) collects, uses, discloses, and safeguards personal information when you visit https://www.myclaimready.ca or contact us about our services. We are based in Toronto, ON and serve clinics across the Toronto + GTA. We handle personal information in accordance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation.

Information we collect

We only collect personal information that you choose to provide or that is generated as you use the site:

• Information you submit. When you complete a contact form, request a free audit, or book a consultation, we collect details such as your name, business or clinic name, email address, phone number, website URL, and anything you include in your message.
• Communications. If you email or message us, we keep that correspondence so we can respond and maintain a record of our discussions.
• Usage and device data. Like most websites, we automatically receive standard technical information — IP address, browser type, device, pages visited, referring site, and time on page — through analytics and server logs.
• Cookies and similar technologies. We use cookies and comparable tools to run the site, remember preferences, and measure performance. See “Cookies” below.

We do not knowingly collect personal health information about patients through this website, and we ask that you not submit any patient information when contacting us.

How we use your information

We use the information we collect to:

• respond to your inquiries and provide the services you request;
• prepare and deliver audits, proposals, and reports;
• operate, maintain, and improve the website and our services;
• measure the effectiveness of our content and marketing;
• send service-related or, with your consent, occasional marketing communications; and
• meet our legal, regulatory, and record-keeping obligations.

We rely on your consent to collect and use personal information for these purposes. You may withdraw consent at any time (see “Your choices and rights”), subject to legal or contractual restrictions.

Analytics and advertising

We use third-party tools — which may include Google Analytics 4 (GA4), Google Tag Manager, the Google Ads and Meta (Facebook/Instagram) advertising pixels, and similar technologies — to understand how the site is used and to measure and improve our advertising. These providers may collect information such as your IP address and on-site activity and may set their own cookies, subject to their respective privacy policies. We use this data in aggregate to improve performance; we do not sell your personal information.

Cookies

Cookies are small text files stored on your device. We use essential cookies that are necessary for the site to function, and analytics or advertising cookies that help us understand usage and measure campaigns. You can control or delete cookies through your browser settings; disabling some cookies may affect how parts of the site work.

Email and electronic messages

Any commercial electronic messages we send comply with Canada’s Anti-Spam Legislation (CASL). We send marketing emails only where we have your consent or another lawful basis, we identify ourselves clearly, and every such message includes a way to unsubscribe. You can opt out of marketing communications at any time, and we will honour your request promptly.

How we share information

We do not sell or rent your personal information. We may share it only in these limited circumstances:

• Service providers. With trusted vendors who help us operate the business — for example, website hosting, form processing, email, scheduling, and analytics providers — who are permitted to use the information only to provide services to us.
• Legal requirements. Where required to comply with applicable law, regulation, legal process, or an enforceable governmental request.
• Business transfers. In connection with a merger, acquisition, or sale of assets, in which case we will require the information to remain protected under this policy.

Some of our service providers may store or process information outside Canada (including in the United States). Where that occurs, the information may be subject to the laws of those jurisdictions, and we take reasonable steps to ensure it is appropriately protected.

How we protect your information

We use reasonable administrative, technical, and physical safeguards designed to protect personal information against loss, theft, and unauthorized access, use, or disclosure. No method of transmission or storage is completely secure, so while we work to protect your information, we cannot guarantee absolute security.

How long we keep information

We retain personal information only for as long as needed to fulfil the purposes described in this policy, to maintain reasonable business and transaction records, and to meet legal or regulatory requirements. When information is no longer required, we take reasonable steps to securely delete or de-identify it.

Your choices and rights

Subject to applicable law, you have the right to:

• request access to the personal information we hold about you;
• ask us to correct information that is inaccurate or incomplete;
• withdraw your consent to our use of your information;
• unsubscribe from marketing communications; and
• ask us to delete personal information, where we are not required to retain it.

To exercise any of these rights, contact us using the details below. We may need to verify your identity before acting on a request, and we will respond within the time frames required by law.

Third-party links

Our site may link to third-party websites and tools we do not control. This policy does not apply to those sites, and we encourage you to review their privacy practices before providing them with personal information.

Children’s privacy

Our website and services are intended for clinic owners and businesses, not for children. We do not knowingly collect personal information from children.

Changes to this policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date at the top of this page. Material changes will be reflected here, and your continued use of the site after an update constitutes acceptance of the revised policy.

Contact us

If you have questions about this policy or how we handle your personal information, or if you wish to exercise your privacy rights, please reach out:

• Email: pranesh@myclaimready.ca
• Phone: +1 (437) 475-4163
• Online: contact page
• MyClaimReady Marketing, Toronto, ON